Requesting that a tenant provide property management with a duplicate set of keys after he or she has changed the locks.

Can help legally request a set of keys from a tenant.

When tenants change locks on a newly leased apartment or after a period of time, they need to provide property management with a duplicate set of keys. This letter explains this rule and the reasons for it. The tenant will also be directed on how to deliver the keys.

ONE-PAGE FORM ALLOWS YOU TO:

• state the need for a duplicate set of keys when a tenant changes the locks
• reiterate property management’s need to have unit access
• explain reasons for access
• keep a record of requests for keys
• explain procedure for delivering keys
• protect yourself from potential legal action
• inform tenants of their responsibility for the provisions of a lease
• communicate in a clear, concise language
• have a standard notice for multiple occurrences
• ensure consistent treatment of tenants

TERMS AND CONDITIONS COVERED:

• lease agreement concerning keys
• location of unit
• delivery of keys
• reasons for the need to access the unit

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